How do I submit an application to the Alzheimer Society Research Program?

    Your application is to be submitted via the online portal (Review Room). Access to the portal will be made available in September at the launch of the competition. If you applied online to the ASRP last year, log in with your previous ID and password. The system has autosaved the information you previously submitted and you will not have to fill out the entire application again.

    All applications are to be submitted online and in no circumstance will hard copies of applications be accepted.

    Can I submit more than one application per competition?

    No. If you are listed as a Principal Investigator (PI) or a Co-Applicant, you are not eligible to apply for another grant. If you are listed as a collaborator on a grant application or a supervisor on a student’s application, you may submit your own application.

    Do you accept submissions from international applicants?

    Yes, but the research must be conducted entirely in a Canadian university or affiliated institution. In other words, the investigator does not have to be a Canadian citizen, but the research must be done on Canadian soil. The geographic requirement may be waived for grants/awards funded through an international partnership agreement or for postdoctoral students who can demonstrate unambiguously that the anticipated research training is not available in Canada.

    What is the Canadian Common CV?

    The Canadian Common CV (CCV) is a web-based application that provides researchers with a single, common approach to gathering CV information required by a network of federal, provincial and not-for-profit research funding organizations. The CCV’s processes, procedures and capabilities allow the input of CV information by researchers and the extraction of the CV data (with consent from the researcher) by member agencies to support their funding application process.

    Your Curriculum Vitae must be submitted in the CCV format. For more information on how to create an account and a PDF document, please visit the Canadian Institutes of Health Research (CIHR) website.

    How does the Alzheimer Society decide who gets funded?

    All applications that meet the eligibility criteria are reviewed by two panels of experts: the Quality of Life panel and the Biomedical panel. Each proposal is scored on its novelty, scientific merit and relevance to Alzheimer’s disease and other dementias. Immediately following the meetings, the Alzheimer Society of Canada compiles all of the scores and creates a rank order of all applications. The results are brought forth to the Research Policy Committee and the final recipients are selected based on the budget available. The recommendations are then presented to the Board of Directors for approval.

    Does the ASRP release scores?

    Yes. Shortly following the panel meetings, you will receive an email notification with your score and rank. This will give you a sense of where you stand compared to your peers and if you scored above or below the fundable range (those who score below 3.5 will not be funded). Funding notifications will be sent out at a later time, usually in early spring. Please ensure that the Society has your most current email address on file and notify us of any changes immediately.


    Do I need to submit a university transcript for a Postdoctoral Award?

    Undergraduate and Graduate transcripts are only required for doctoral awards. Hard copies must be received by the Alzheimer Society and uploaded onto the online application system by the competition deadline.

    I have sent my transcripts by mail, now what?

    Once the transcripts are received, they will be uploaded to your online application for you to view. It is the responsibility of the applicant to monitor the status of his application and to notify us immediately if the transcripts are delayed.

    Can I upload my supervisor’s CV in a different format from the CCV?

    All CVs must be provided in the Canadian Common CV format. Please visit https://ccv-cvc.ca/indexresearcher-eng.frm for more information.

    Can my supervisor also submit a letter of reference?

    No. Your supervisor is responsible for submitting the Supervisor’s Statement only. The two reference letters must be filled out by additional referees, who have supervised you wholly or in part, or are very familiar with your previous work. Your referees do not need to upload their Common CVs.


    I am interested in applying for the PARF Research Grant, do I submit one or two budgets?

    You will be asked to submit two budgets on your application form: one if you were to receive the ASRP grant only and the other if you were to receive the ASRP-PARF grant. Please be specific as to how the money will be used.

    Can I be listed as a Principal Investigator/Co-Applicant on one application, and as a collaborator on another?

    Yes, you can be listed as a Principal Investigator OR Co-Applicant on one application and as a collaborator on multiple applications. If you are listed as a PI on an application, you cannot be listed as a Co-Applicant on another and vice versa.

    My student is applying for an award. Am I allowed to submit a grant application as a PI or Co-Applicant?

    Yes. A supervisor may sponsor one doctoral applicant and one postdoctoral applicant per competition, regardless of whether they submit an application.

    I would like to include a collaborator who is not based in a Canadian institution. Is this possible?

    Grants are intended to support researchers based in a Canadian university or affiliated institution. This policy also applies to all co-investigators and collaborators listed on the application. A researcher based outside of Canada would be eligible as a co-investigator or collaborator only if his/her participation in the project will occur entirely in a Canadian university or affiliated institution.

    I am currently being funded by the ASRP, can I submit an application in this competition?

    You can submit an application only if the funding you are currently receiving will expire by the time you plan to start your next project. The ASRP does not accept applications that request a renewal or continuation of a preceding grant so the application will have to be for a different project.


    I have submitted my application but have new information that I would like to add to my CV. Can I update my application?

    Once the application is submitted, additional documents or requests to update information will not be accepted or honoured.

    Are there any exceptions to the submission deadline?

    No. The application and all supporting documents must be submitted online and to the Research Department by the competition deadline. Incomplete applications will not be processed.

    Are there research positions offered within the Society?

    The Alzheimer Society of Canada does not conduct in-house research and no research positions are available within the Society.

    Who do I contact if I have more questions?

    For more information on the Alzheimer Society Research Program, contact:
    Research Department
    Alzheimer Society of Canada
    20 Eglinton Ave. W., Floor 1600
    Toronto, ON M4R 1K8
    Tel: (416) 847-2968, toll free 1-800-616-8816 ext. 2968
    Fax: (416) 322-6656
    E-mail: [email protected]

    Last Updated: 11/08/2017