Financial Assistant

Reporting to the Provincial Lead - Operations the Financial Assistant provides support to the Provincial Office and all regions of the Alzheimer Society of Alberta & Northwest Territories. This position is an integral part of generating accurate financial reports for the Society. The Financial Assistant is responsible for the data management of all donations and accounts payable. As the first point of contact for contracts, vendors and external stakeholders, the Financial Assistant is essential for maintaining strong communication with these groups.

This is a temporary full-time position spanning from April until September 2022.

The Financial Assistant will be responsible for:

Accounts Payable
• Verifying, coding and entering invoices, expenses claims, including reporting discrepancies
• Processing all petty cash requests
• Processing timely and accurate payments expenses
• Statement reconciliation
• Maintaining accurate and up to date internal records of grants and spending
• Preparing and completing third party reporting when required
• Generating expense and/or vendor reports as required.

Donations
• Ensuring accurate recording of all donations.
• Receiving cash and cheque donations including preparing deposits, importing and balancing.
• Processing VISA and MasterCard donations
• Producing Memorial/Tribute letters monthly.

Operations Support
• Maintaining accurate and up to date process documents for all aspects of the position
• Coordinating property management issues
• Providing training to administrative volunteer’s appropriate financial tasks
• Cross training other Operation’s staff for position coverage
• Other related duties as required and assigned.

What you will bring:
• Successful completion of an accounting or bookkeeping certificate or diploma
• Working knowledge of accounting software required; Financial Edge and Sage 50 preferably
• Intermediate of proficiency in the Microsoft Office Suite (Word, Excel, Outlook)
• High attention to detail and commitment to producing accurate and high-quality work
• Experience in gathering data and compiling information
• Exceptional interpersonal, written and verbal communication, time management, listening, and telephone skills
• Outstanding trouble shooter and problem solver
• Superior organizational skills
• Proven ability to work independently as well as collaboratively in a team environment
• Experience dealing with uncertainty, planned and unplanned change
• Ability to multi-task in a fast-paced environment
• Takes initiative to ensure goals are met and displays ownership and accountability of duties
• Flexible and adaptable
• Good general knowledge operating and maintaining office equipment.

Working conditions:
• Flexible remote work and office environment with routine use of computer
• Standard 35-hour workweek (Monday to Friday, with flexible working hours).

The Alzheimer Society of Alberta and Northwest Territories is an equal opportunity employer and values diversity of all kinds.

To apply please send a copy of your cover letter and resume by email to: hr@alzheimer.ab.ca

We thank all candidates for their interest. However, only those selected for an interview will be contacted.